Good file management is a MUST in every office setting. Similar to computer files, you should be able to find a way to store and retrieve files in only little time. You also have to make sure that these stored files are protected from external damaging conditions. In order to achieve this, you have to create a system--and abide by it. Because only with discipline and proper strategy may you be able to keep files ready at hand.
One way to go around this for smaller files is to use tabbed folders. This way you will be able to store your files in-stack and yet be able to distinguish them. It would be ideal if the folders are color-coded, but having the folder tabs color-coded might work as well. Just remember that the labels should be readable, preferably printed on a computer instead of written by hand. Also remember to regularly check out your files, as many of them may be not needed anymore. Keeping them there may accumulate and turn into an organizational nightmare over time.
Tabbed folders are not possible for every kind of files, of course. Sometimes, we are talking about large-scale documents such as project blueprints. For these kinds of documents, large file portfolios like this one from Safco will do the trick. Organizing your portfolios is quite easy as labels are outside every container. It isn't difficult to carry around as well.
In a future post, I will be showing you a new product that may help you in your file organizing requirements. It's called the "Easi File" system, quite new in America. So keep posted and regularly visit the Office 1000 blog.
All UPSable
